NETHERLANDS1

Pre-arrival Tasks

Want to learn more about what to expect prior to your start at HubSpot? 

Prior to your first day:

You'll receive an email from Workday, our People system, where we maintain all your information. This is where you'll complete your onboarding tasks, except for the Right to Work Check which will be sent to your email. When you log in to Workday, you'll have pending items in your inbox. If you are having any difficulty logging in to Workday, please email workday-support@hubspot.com.

Are you relocating to the Netherlands?

If so, welcome! HubSpot Netherlands started its operations on September 1st, 2022, and is open to all employees with work authorization in the EU. 
We are a small but growing team. Our office is located in Mondrian Tower, just a stone’s throw away from ‘Amsterdam Zuid’ and the city centre. 

Please read ALL the information in this page and contact the relevant team if you have any questions, we are here to help!

Payroll: Timeline

Payroll is processed on a monthly basis. To receive your first payment the month you are starting, you must complete certain Workday tasks prior to your start date. 

It is vital that you complete all of your Workday Tasks or you cannot be processed on the payroll. 

If you have an questions please reach out to payroll as guided below:

  • Prior to your start date please email payroll@hubspot.com 
  • After your start date please raise a ticket on HelpSpot. (We will show you how to do this on your first day)
Workday Tasks

You will receive an email from Workday titled “Welcome to HubSpot Onboarding!” with all the relevant information to complete the necessary pre-arrival tasks.

As part of the Workday tasks you will need to provide the following documents prior to your start date:

  • Wage Tax Certificate - Please ensure you provide a completed and signed Wage Tax certificate as without this, the wage tax credit cannot be applied.  Please note an electronic signature is acceptable.  Any delay in submitting this form will affect your pay and taxes.  Please be aware any additional taxes paid by you can only be adjusted as part of your end of year tax return.
  • Identity Verification - Please provide a copy of your Dutch identity card (both sides) or your Passport (photo page), this is needed to verify your identity.  This is a requirement for payroll and this must be provided before your first day at HubSpot.  ***We cannot accept your driving license as proof of identity***

As part of your Workday tasks in order for us to process you on the payroll you will need to enter the following information ideally as soon as possible, and no later than the 10th of the month:

  • Nationality
  • Gender - Please select either Male or Female.  The legal gender is required as it forms part of the payroll reporting to authorities
  • Marital Status
  • Partners Birth Surname - applicable if married
  • Date of Birth
  • BSN Number
  • Bank Details - Payroll can facilitate salary payments to non Dutch EURO / SEPA bank accounts as a temporary measure while you open a local account.  If you are a new hire and would like your salary to be paid to a non Dutch account, or if you are a transfer from another HubSpot entity and would like to input Dutch bank details, please contact the payroll team outlining the country where your bank account is located. You can contact the team as guided below:
    • Prior to your start date please email payroll@hubspot.com 
    • After your start date please raise a ticket on HelpSpot. (We will show you how to do this on your first day)
  • Dutch Address - Please ensure you provide a Dutch address via Workday, if you are new to the Netherlands and hold only a temporary address, please provide this and when you receive your permanent address please amend the details in Workday.  (Note: Address entries in Workday requires the layout to be as Address line 1, Address line 2, Address line 3 etc, DO NOT enter your full address in one field)
Tax Info
  • Your BSN number is your personal identification number, and everyone who lives in the Netherlands is required to have one. It allows you to: open up a bank account, and to pay your taxes over your income, which are essentials before starting employment.
  • It is vital you apply for a BSN at the earliest opportunity, there is plenty of guidance online on how to do this, for example here. Without a BSN, you cannot be processed on the payroll system.
  • You will receive a BSN Number when you register at the municipality (or 'gemeente' in Dutch) . Everyone who moves to the Netherlands and plans to stay longer than four months is required to register themselves at the municipality within the first 5 days after arrival.
  • In order to obtain the BSN, there are a few documents that you are required to provide:
    • A valid passport (please note that a driver's license is not enough!)
    • Non-EU members also need to bring a residence permit and employment contract if applicable
    • An address to register as your home address
  • Some municipalities only process registrations via a pre-scheduled appointment. Getting one can take a few weeks and delay the process of getting a BSN Number. We therefore advise you to make an appointment as soon as possible upon arrival.
  • It is possible to apply for a BSN while still abroad, before you arrive. It is also possible to pay a fee to the expat center in Amsterdam to have a BSN number issued right away
Bank

Payroll can facilitate salary payments to non Dutch EURO / SEPA bank accounts as a temporary measure while you open a local account. 

If you would like your salary to be paid to a non Dutch account please contact the payroll team outlining the country where your bank account is located. You can contact the team as guided below:

  • Prior to your start date please email payroll@hubspot.com 
  • After your start date please raise a ticket on HelpSpot. (We will show you how to do this on your first day)
Right to Work Check

In line with local regulations, we ask all of our new hires in The Netherlands to upload work authorization documents to a right-to-work check software called GoVerify, operated by our external vendor Deloitte.

The GoVerify tool is a digital right-to-work check that provides you with a step-by-step guide to confirming your work authorization. Please keep a lookout for an email from GoVerify over the coming days, kick-starting your right-to-work check.

Accommodation Info
Online property portals are very popular for renting in the Netherlands. You can find a range of different accommodation types and filter your search according to your preferences (area, price range, furnished or unfurnished, etc.). Some of the most popular sites for looking for rentals in the Netherlands are:
 
 
Just make sure you deal with a legitimate property owner, rental agency or estate agency.
Office location

Hubspot

Mondrian Amstelplein 54
27th Floor, 1096 BC 
Amsterdam, Netherlands

Contact info
Moving abroad can be overwhelming and therefore, the team is here to help you with any questions you might have during this process.

Do you have questions for our team? 

We are here to help and would love to hear from you! Click the button below to chat with our incredible onboarding team.