Pre-arrival Tasks

If so, here is some helpful information on how to set up your public health insurance, social security number (Sozialversicherungsnummer), German tax id and more.

It is vital you apply for a Social Security number at the earliest opportunity.  Without a social security number, you cannot be processed on the payroll system. 

Payroll is processed on a monthly basis. To receive your first payment the month you are starting, you must complete all Workday tasks prior to the 8th.  If your information is submitted after the 8th, you'll receive payment the following month.

It is vital that you complete all of the below Workday tasks such as German Tax ID, Social Security number and the proof Health Insurance company in order to be included in the payroll. 

All employees are required to register with one of the Germany public health insurance companies. The public health insurer will issue a social security number (SVNR). The social security number is mandatory for payroll processing. Without a social security number, you cannot be registered on the payroll system and no payment will be processed, resulting in no salary.

If you qualify for private health insurance, you are still required to be registered with a Germany public health insurance company for the pension and unemployment contributions, as the private health insurance only covers the health insurance and nursing insurance.

Within your onboarding tasks in Workday, you will be required to provide the name of your Germany public health insurer and if you avail of private health insurance, you will need to upload the following documents, §257 SBG V und §61 SGB XI, you receive from the private health insurance company and forward this document via a ticket to the payroll team (you'll learn how to do this during onboarding!).

Note: Payroll require a social security number, you cannot be processed on the payroll system without this. 

If you have an questions please reach out to payroll as guided below,

• Prior to your start date please email payroll@hubspot.com
• After your start date please raise a ticket on HelpSpot. (We will show you how to do this on your first day)

In line with local regulations, we ask all of our new hires in Germany to upload work authorization documents to a right-to-work check software called GoVerify, operated by our external vendor Deloitte.

The GoVerify tool is a digital right-to-work check that provides you with a step-by-step guide to confirming your work authorization. Please keep a lookout for an email from GoVerify over the coming days, kick-starting your right-to-work check.

• Health Insurance: All employees are required to register with one of the Germany public health insurance companiesWithin your onboarding tasks in Workday, you will be required to provide the name of your Germany public health insurer and if you avail of private health insurance, you will need to upload the following documents, §257 SBG V und §61 SGB XI, you receive from the private health insurance company and forward this document via a ticket to the payroll team (you'll learn how to do this during onboarding!).
• Date of Birth
• City of Birth
• Nationality
• German Address: Please ensure you provide a German address via Workday, if you are new to Germany and hold only a temporary address, please provide this and when you receive your permanent address please amend the details in Workday.  (Note: Address entries in Workday requires the layout to be as Address line 1, Address line 2, Address line 3 etc. DO NOT enter your full address in one field)
• German Tax ID Number⁠ — If employees don't provide a Tax ID Number, they will be subject to the highest tax rate (tax class 6) until they do so.
• German Social Security Number (Sozialversicherungsnummer)
• Bank Details: Payroll can facilitate salary payments to non German bank accounts provided the account of your choice is a EURO / SEPA bank account. If you are a new hire and would like your salary to be paid to a non German EURO account, or you are a transfer from another HubSpot entity and would like to input non-German bank details, please email payroll@hubspot.com outlining the country where your bank account is held.