FRANCE1

Pre-arrival Tasks

(Relocation Assistance Info)

Want to learn more about what to expect prior to your start at HubSpot? 

Prior to your first day:

You'll receive an email from Workday, our People system, where we maintain all your information. This is where you'll complete your onboarding tasks, except for the Right to Work Check which will be sent to your email. When you log in to Workday, you'll have pending items in your inbox. If you are having any difficulty logging in to Workday, please email workday-support@hubspot.com.

You are legally required to complete your onboarding tasks prior to your start date in order for us to submit the declaration of employment (DPAE) to the French authorities. 

Are you relocating to France?

If so, please make sure to complete your onboarding tasks prior to your start date in order for us to submit the declaration of employment (DPAE) to the French authorities.  

Payroll: Timeline

Payroll is processed on a monthly basis. To receive your first payment the month you are starting, you must complete certain Workday tasks prior to your start date. 

It is vital that you complete all of your Workday Tasks or you cannot be processed on the payroll. 

If you have an questions please reach out to payroll as guided below:

  • Prior to your start date please email payroll@hubspot.com 
  • After your start date please raise a ticket on HelpSpot. (We will show you how to do this on your first day)
Workday Tasks
You will receive an email from Workday titled “Welcome to HubSpot Onboarding!” with all the relevant information to complete the below pre-arrival tasks.
    • Date of Birth
    • Country of Birth
    • City of Birth
    • Gender
    • Nationality
    • French Address: Please ensure you provide a French address via Workday, if you are new to France and hold only a temporary address, please provide this and when you receive your permanent address please amend the details in Workday.
    • Social Security Number: To learn more, please refer to the expanding section titled "Social Security Number"
    • Bank Details: Payroll can facilitate salary payments to non French bank accounts provided the account of your choice is a EURO / SEPA bank account. If you are a new hire and would like your salary to be paid to a non French EURO account, or you are a transfer from another HubSpot entity and you would like to input French bank details, please email payroll@hubspot.com outlining the country where your bank account is held.

If you require any assistance or guidance please reach out to the payroll team payroll@hubspot.com 

Social Security Number

If you do not have a social security number you will need to complete the document called "S1106 Demande de l'ouverture de droits à l’Assurance maladie" that you can download here. Enclose this form with the following documents and go directly or send it by follow-up letter (lettre de suivi) to your local CPAM office:

For active person:
• Bank account number (Relevé d’identité bancaire in French)
• Passport, visa (if applicable)
• work contract + last payslip

For an non-active person (for your partner):
• Bank account number (Relevé d’identité bancaire in French)
• Passport, visa (if applicable)
• 3 bills of electricity / gas, etc.

Right to Work Check

In line with local regulations, we ask all of our new hires in France to upload work authorization documents to a right-to-work check software called GoVerify, operated by our external vendor Deloitte.

The GoVerify tool is a digital right-to-work check that provides you with a step-by-step guide to confirming your work authorization. Please keep a lookout for an email from GoVerify over the coming days, kick-starting your right-to-work check.

Office location

HubSpot

24 Rue Cambacérès, 75008 Paris, France

Onboarding Note:

As of right now, our onboarding experience for all our new hires outside of Dublin is held entirely remote. All of the incoming employees outside Dublin will log into their HubSpot computers and accounts from their homes to create an equitable and consistent onboarding experience. Following the remote onboarding experience, if you are a @flex employee, you will be able to follow local guidance and your manager will be able to advise further on how to access the office.

Contact info
Moving abroad can be overwhelming and therefore, the team is here to help you with any questions you might have during this process.

Do you have questions for our team? 

We are here to help and would love to hear from you! Click the button below to chat with our incredible onboarding team.